Reserving the TMS Testing Space

Hours of Operation

The TMS system is available for use Monday through Friday, from 8:30 AM to 5:00 PM.
Evening and weekend use is not permitted for now. Please plan your sessions accordingly and ensure that both study personnel and participants are informed of these limitations.

Calendar System and Access

All approved TMS studies at CCBBI must reserve time in the TMS testing room through the designated scheduling system. Once a study has received both IRB and CCBBI approval, the investigator may request access to the scheduling calendar. Calendar time should only be reserved after a participant has completed the screening process and has been cleared of any contraindications to TMS.

To reserve the TMS testing room:

  1. Visit the scheduling calendar:
    🔗 https://go.osu.edu/CCBBITMSCalendar
  2. Create a calendar event for your study session.
  3. Add ASC-PSYCCBBI@osu.edu as an attendee to formally reserve the session.
  4. In the “Subject” line of the calendar entry, include Principal Investigator’s last name and the study name abbreviation.
  5. In the “Body” of the calendar entry, include the RedCap ID for the participant to confirm that the screening has been completed. 

This process ensures that CCBBI staff can track and manage usage of the TMS facility.

Room Use Policy and Priority

The MagVenture TMS system and TMS testing room are shared resources maintained by CCBBI and available to CCBBI Fellows and Affiliates. 

  • The system operates on a first-come, first-served basis for all CCBBI Fellows and Affiliates.
  • Reservations should be made only for studies that are fully approved and ready to begin.
  • Users are expected to cancel reservations promptly if the session will not occur.
  • Repeated cancellations or no-shows may result in restricted access to the facility.
  • To ensure equitable access, each study is limited to 8 hours of TMS room reservations per week. 
     

Requests to exceed this limit must be submitted in writing to the CCBBI Assistant Director for consideration. Requests should include justification for additional time and a brief description of scheduling needs.

Additional Guidelines

  • Time Buffer:
    Please allow a 15-minute buffer before and after your scheduled session for equipment setup, calibration, and cleanup.
  • Access for First-Time Users:
    First-time users must coordinate with CCBBI staff to gain physical access to the TMS suite. Please do not attempt to use the equipment without prior orientation and approval.
  • Technical Support Availability:
    For assistance with equipment setup or troubleshooting, CCBBI technical staff are available Monday–Friday during normal business hours. Contact ccbbi.service@osu.edu to request support.
  • Data Storage and Responsibility:
    Users are responsible for saving and backing up their data immediately after each session. Please bring your own encrypted USB to upload and download the data. Data left on the local stimulus display or TMS system computers may be deleted during routine maintenance.